Individual Philanthropy Manager

Reports To: Director of Development                                   

Area of Responsibility: Development

Wage Classification: Salary, exempt

Position Summary: The Individual Philanthropy Manager is a key member of the Development team. Responsible for creating fundraising plans and managing their execution, this employee ensures the overall success of Nashville Ballet’s comprehensive fundraising campaigns for individual donors and prospects. Working closely with the Director of Development, the Individual Philanthropy Manager will be a frontline fundraiser responsible for identifying and securing new sources of revenue, as well as strengthening existing relationships with individual donors through targeted stewardship efforts.

Essential Functions and Responsibilities:

  • Develop and implement strategies that will grow annual revenue from individuals

  • Primary responsibility for the cultivation, appeals, engagement and stewardship of Annual Fund donors – including managing an appropriately sized portfolio.

    • Create and plan specialty campaigns including Giving Tuesday, Big Payback, fiscal year end, post-performance, and additional projects.

    • Track and assess Annual Fund and specialty campaign progress; monitor campaign goals and make changes/additions to campaigns as necessary.

  • Identify, engage, and steward new individual donors and prospects to grow Nashville Ballet’s support base. 

    • Responsibilities to include: prospecting from internal and external sources (e.g. Tessitura, School of Nashville Ballet, newspapers, etc.), incorporating lead lists into campaign efforts, spearheading solicitation efforts. 

    • Engage volunteers in new individual donor cultivation, solicitation, and stewardship efforts.

  • Oversee the planning and creation of development solicitation and print materials. 

  • Work closely with the Director of Development, Executive Director, Artistic Director, and Board of Directors in cultivation and solicitation of individual gifts

  • Assist in the creation of each fiscal year fundraising calendar. 

  • Support and collaborate on Ballet Ball individual underwriting fundraising efforts.

  • Connecting fundraising to other Nashville Ballet projects - hold an understanding of the work and timelines of other departments (marketing, community engagement, School of Nashville Ballet) to incorporate fundraising whenever possible. 

  • In collaboration with the Director of Development and Events Coordinator, serve as the primary point of contact for the Friends of Nashville Ballet board.

  • Monitor revenue and expenses related to individual philanthropy.

  • Assists development team in data entry/management during peak times.

General Responsibilities:  

  • Represent Nashville Ballet at performances, School events, community events, and local business organizations as needed.

  • Strong ability to craft solicitation and appeal messages suitable for a variety of communication vehicles (mailed, electronic, and telephonic)

  • Operate with a virtual 100% accuracy and data-entry integrity.

  • Possess desire and ability to self-check work.

  • Possess desire and ability to contribute to a positive and effective team.

  • Regularly demonstrate sound judgment and discretion with confidential information.

  • Maintain exceptional customer service skills.

  • Work as part of a team to engage in strategic and purposeful use of Tessitura database to strengthen development practices.

  • Serve as a knowledgeable resource to all staff regarding data availability, manipulation and extraction from Tessitura.

  • Keep all documentation organized to be easily accessible by all users.

Work Requirements and Qualifications:

Education: Bachelor’s degree or equivalent experience

Knowledge, Skills, and Abilities:

  • Excellent writing and editing skills 

  • Excellent verbal communication and interpersonal skills

  • Effective project management skills, including setting and meeting deadlines

  • Ability to make decisions and creatively solve problems

  • Ability to manage multiple tasks simultaneously 

  • Attention to detail

  • Aptitude with Microsoft Word, PowerPoint, and database management, preferably Tessitura

  • Above-average knowledge of Excel

  • Demonstrated commitment to the mission of the organization


  • 3+ years development experience preferred

  • Experience working with major databases and confidential information

  • Experience in a nonprofit or arts setting preferred

Requirements: Ability to work some evenings and weekends for events and performances

Physical Demands:

The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the noise level in the work environment is usually low to moderate.

Disclaimer Statement:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this document is intended to be an accurate description of the current job, circumstances may require that other, or different tasks be performed (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

To Apply:

To be considered for this position, please email the items below in one PDF file with your name as the filename to Include “Individual Philanthropy Manager” as the email’s subject line. No phone calls, please. 

  • A substantive cover letter

  • A resume no longer than two pages 

  • Two professional references

  • A writing sample of a written solicitation appeal

  • Additional writing samples may be requested.

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