Jewish Family Service of Nashville and Middle Tennessee, Inc. is an independent 501(c)(3) organization whose mission is to provide professional social services from Jewish perspectives which respond to and support individuals and families through life’s transitions.

Passionate providers of comprehensive social services, we are advocates, allies, educators, cheerleaders, and guides who create solutions to problems facing families and individuals of all ages. We are a collective of social workers, volunteers, generous supporters, compassionate hearts, spirited and spiritual human beings.

We are one of the oldest social service agencies in Nashville, but that doesn’t mean we are stagnant. We are constantly evolving to meet the changing needs of the people we serve. Above all, we never cease finding new ways to enrich, enhance, and empower the lives of those in need of help.


www.jfsnashville.org

            

JOB DESCRIPTION:


The office manager at Jewish Family Service is likened to an “air-traffic controller”, making sure that all planes are flying smoothly and without delay.  If you look at the job responsibilities, you will understand why.


JOB RESPONSIBILITIES:


Answering telephone for the agency - first point of entry for the agency


Responsible for organizing Board/Committee Meetings

  

Checking for room availability, booking dates in calendar, completing set-up sheets

Sending notices via e-mail to all Board/Committee members and collecting RSVPs

Preparing materials for meeting folders

 

Paperwork related to opening and closing clinical cases and sending to archives


Maintaining an accurate listing of open clinical cases by individual worker, by case type and a general master list


Preparing quarterly statistical reports


Ordering and inventory of all office supplies, and maintaining office equipment


Bookkeeping 


Accounts payable and receivable

Miscellaneous bookkeeping duties as requested by controller

Bank deposits

Balancing petty cash

All work related to client billing such as:


Entering client charges from caseworker day sheets into QuickBooks

Taking payments from clients

Monthly billing

Verifying insurance coverage including copay/deductible payments.

Set up new client sub-ledger numbers

Update and maintain accurate case loads

      

Fundraising

     

Entering pledges and donations in donor database and QuickBooks (Donor Perfect)

Sending thank-you cards and letters to donors and honorees

Keeping track of all RSVPs, volunteers, for Annual Fundraiser



Copying, filing, and mailing/shipping as requested by Executive Director, Casework Director, and Social Workers

Maintaining confidentiality at all times

Assisting with programs that JFS sponsors



Qualifications:


Proficiency in Microsoft Word, Excel, Outlook

Experience with Donor Management systems preferred

3 years office experience

Ability to work cooperatively with professional staff, board and Jewish communal organizations as well as independently

Engaging & flexible personality with strong organizational skills

Ability to manage multiple tasks simultaneously and prioritize those tasks

Ability to maintain confidentiality



 

Benefits:  

Paid vacation and sick time

7 Federal and 5 Jewish Holidays observed

Health Insurance (67% paid by JFS)

403(B) match up to 5% 

Intangible benefit:  We’re a mission-driven team changing lives in important ways.


Compensation

Starting at $44,000


Those interested in joining our team should email a copy of their resume and cover letter to:

Pam Kelner, Executive Director

pgkelner@jfsnashville.org


Jewish Family Service provides equal employment opportunities to employees and applicants for employment.  No person will be subject to discrimination because of race, religion, creed, color, sex, sexual orientation, age, national origin, veteran status, disability, gender identity or gender expression.  Each person is judged on his/her own merit in determining employment and advancement opportunities.





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